Annex A CLG Restructure Update Feb 2021
Activity |
Dates |
Consultation |
|
Share proposals with CMT, CLG, Heads of Service, Trade Unions and Executive. |
w/c 9 November |
Share Proposals with wide elected members – Group Leaders, request feedback by 27 November |
w/c 9 November |
Arrange feedback sessions for CLG with COO - Group session - Individual sessions by request |
Between 16 – 27 November |
Attend group meetings to discuss proposals – if requested |
By 27 November |
Consider all feedback and amend proposals where applicable to be considered by SMU |
By 3 December 2020 |
SMU Paper Published including draft job descriptions |
4 December 2020 |
SMU paper shared with all CLG, Trade Unions and all 47 elected members |
4 December 2020 |
SMU Committee |
14 December 2020 |
CLG Updated following discussion at SMU |
15 December 2020 |
Formal consultation Phase |
|
First formal consultation meeting (30 day consultation period) with staff and the trade unions. Share the written proposal report, draft JD’s and timeline. Share current JD’s with all staff. In scope letter issued following consultation meeting. |
15 December 2020
15 December 2020 |
Group & individual consultation sessions through workshops / team meetings / 1:1’s etc. All staff will be invited to attend an individual 1:1 meeting. At 1:1 meetings, staff will be asked to confirm that their job description is the latest version. |
15 December 2020 - 22 January 2021
|
End of consultation period & deadline for final feedback on the proposed structure and all JD’s by staff and Trade Unions. |
22 January 2021
|
New job descriptions go through Job Evaluation Process to confirm grades. |
Wc 25 January 2021 |
Share final proposal with SMU for sign off. |
Paper published 29 January for SMU on 1 February 2021 |
Meeting with staff and TUs to confirm the feedback considered, any amendments to the original proposal and to share the final structure and job description grades. |
28 January 2021 Meet again if significant change at SMU on 1 Feb 2021 |
IMPLEMENTATION PHASE |
|
Assimilation panel held and outcome letters issued to staff. |
4 February 2021 |
Staff identified at this stage as potentially ‘at risk’ provided with Redeployment Profile Form to complete and offered 1:1 meetings with manager. Allow 2 weeks for staff to complete. Staff placed on the redeployment register. |
5 February 2021
19 February 2021 |
Deadline for assimilation appeals (appeals received within 10 working days of the date of notification letter). |
19 February 2021 |
Assimilation appeals. |
Appeals to be heard 25 February 2021 |
Outcomes of the Appeals process notified to staff |
25 February 2021 |
If necessary, competitive interviews take place – dependant upon the assimilation panel meeting outcome & any subsequent appeals. |
Interviews week of 1Interviews week of 1 March 2021 |
Outcome letters (following interviews if take place) and/or invite to redundancy hearing letters issued to staff & 1:1 meetings to review and confirm next steps. |
W/c 8/3/2021 |
Skills matching exercise (if necessary) to any remaining posts in structure, if applicable (for staff identified ‘at risk’ and placed on redeployment register - having completed Redeployment Profile Form). Individuals notified of outcome of skills matching process. |
|
Redundancy hearings for staff identified as redundant due to either their post being deleted or not assimilated in to the new structure. Contractual notice is issued (dependant on timescales some individual’s contractual notice may go beyond structure implementation date). |
|
Implementation date of the new structure. |
1 April 2021 |
THESE DATES ARE SUBJECT TO CHANGE DEPENDING ON THE OUTCOME OF THE CONSULTATION PROCESS. |